|Health Information Practices|
NOTICE ON HEALTH INFORMATION PRACTICES
Total Life Care, PLLC
DR. LEE MEALS
DR. KAREN BANISTER
DR. REHEANEL TOLAR
DR. JENNIFER WILSON
EFFECTIVE: MARCH 1, 2003
THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATIO. PLEASE REVIEW IT CAREFULLY.
At Total Life Care, we are committed to treating and using protected health information about you responsibly. This Notice of Health Information Practices describes the personal information we collect, and how and when we use or disclose that information. It also describes your rights as they relate to your protected health information. This Notice is effective 03/01/2003, and applies to all protected health information as defined by federal regulations.
Understanding Your Health Record/Information
Each time you visit Total Life Care, a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information, often referred as your health or medical record, serves as a:
· Basis for planning your care and treatment,
· Means of communication among the many health professionals who contribute to your care,
· Legal document describing the care you received,
· Means by which you or a third-party payer can verify that services billed were actually provided,
· A tool in educating medical health professionals,
· A source of data for medical records,
· A source of information for public health officials charged with improving the health of this state and the nation,
· A source of data for our planning and marketing,
· A toll with which we can assess and continually work to improve the care we render and the outcomes we achieve,
Understanding what is in your record and how your health information is used helps you to: ensure its accuracy, better understand who, what, when, where, and why others may access your health information, and make more informed decisions when authorizing disclosure to others.
Your Health Information Rights
Although your health record is the physical property of Total Life Care, the information belongs to you. You have the right to:
· Obtain a paper copy of this notice of information practices upon request,
· Inspect and copy your health record as provided for in 45CFR 164.524,
· Amend your health record as provided in 45 CFR 164.528,
· Obtain an accounting of disclosures of your health information as provided in 45 CFR 164.528,
· Request communication of your health information by alternative means or at alternative locations,
· Request a restriction on certain uses and disclosures of your information as provided by 45 CFR 164.522 and
· Revoke your authorization to use or disclose health information except to the extent that action has already been taken.
Total Life Care is required to:
· Maintain the privacy of your health information,
· Provide you with this notices as to our legal duties and privacy practices with respect to information we collect and maintain about you,
· Abide by the terms of this notice,
· Notify you if we are unable to agree to a requested restriction, and
· Accommodate reasonable requests you may have to communicate health information by alternative means or at alternative locations.
We reserve the right to change our practices and to make new provisions effective for all protected health information we maintain.
We will not use or disclose your health information without your authorization, except as described in this notice. We will also discontinue to use or disclose your health information after we have received a written revocation of the authorization according to the procedures include in the authorization.
For More Information or to Report a Problem
If you have questions and would like additional information, you may contact the practice’s Privacy Officer at 270-554-3904.
If you believe your privacy rights have been violated, you can file a complaint with the practice’s Privacy Officer or with the Office for Civil Rights, U.S. Department of Health and Human Services. There will be no retaliation for filing a complaint with either the Privacy Officer or the Office for Civil Rights. The address for OCR is listed below:
Office for Civil Rights
U.S. Department of Health and Human Services
200 Independence Avenue, S.W.
Room 509F, HHH Building
Washington, D.C. 20201
Examples of Disclosures for Treatment, Payment and Health Operations
We will us your health information for treatment.
For example: Information obtained by a nurse, physician, or other member of the health care team will be recorded in your record and used to determine the course of treatment that should work best for you, how you are responding to treatment and document any actions taken.
We will use your health information for payment.
For example: A bill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures, and supplies used.
We will use your health information for regular health operations.
For example: Members of the medical staff or management may use information in your health record to assess the care and outcomes in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the healthcare services we provide.
Business Associates: There are some services provided in our organization through contacts with business associates. Examples include physician services in the emergency department and radiology, certain laboratory tests, contracted computer support, etc. When these services are contracted, we may disclose your health information to our business associate so they can perform the job we’ve asked them to do and bill you or your third-party payer for services rendered. To protect your health information, however, we require the business associate to appropriately safeguard your information.
Notification: We may use or disclose information to notify or assist in notifying a family member, personal representative, or another person responsible for your care, your location and your general condition.
Communication with family: Health professionals, using their best judgment may disclose to a family member, other relative, close personal friend or any other person you identify, health information relevant to that person’s involvement in your care or payment related to your care.
Research: We may disclose information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your health information.
Funeral Directors: We may disclose health information to funeral directors consistent with applicable law to carry out their duties.
Marketing: We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.
Food and Drug Administration: We may disclose to the FDA health information relative to adverse events with respect to food, supplement, product and product defects, or post marketing surveillance information to enable product recalls, repairs, or replacement.
Workers Compensation: We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.
Public Health: As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury or disability.
Law Enforcement: We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.
Federal law makes provisions for your health information to be released to appropriate health oversight agency, public health authority or attorney, provide that a work force member or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are potentially endangering one or more patients, workers, or the public.